Pillar Kincardine - Policy Framework

As a caring and supportive employer, and as an open organisation accountable to our members and funders, we require clear, unambiguous and up-to-date organisational policies to underpin best practice in the field of

  • Employment
  • Health & Safety
  • Accounting Practice
  • Equality & Diversity
  • Protection of Vulnerable People
  • Privacy & Data Protection
  • etc.

We are also required under the terms of our Service Level Agreement with Aberdeenshire Council to comply with all relevant legislation, regulations, standards and codes of practice issued by "competent authority", eg Care Commission, Data Protection Registrar, Disclosure Scotland, Office of the Scottish Charity Regulator.

Commitment

Pillar Kincardine will adopt policies in all of the above fields consistent with the legislative and regulatory framework outlined in Schedule 1 attached to this policy. It will disseminate its policies both manually to staff, members and volunteers, and through its Internet web-site. It will review its policies at intervals of not more than three years and will monitor the application of its key policies (eg Health & Safety, Equality & Diversity) at least once a year in accordance with Schedule 2.

Responsibilities

  • Review and adoption of policies : Board of Pillar Kincardine
  • Dissemination of policies : Pillar Kincardine Service Manager under the supervision of the Chairman of the Board
  • Implementation of policies : all Pillar Kincardine employees, members and volunteers
  • Monitoring of the practical application of policies : Pillar Kincardine Service Manager under the supervision of the Chairman of the Board

This statement of policy was adopted by the Board of Pillar Kincardine on 6 November 2007. It will be reviewed not later than 5 November, 2010.

Schedule 1

(as of 1 September 2007)

Legislation relevant to Pillar Kincardine as an employer

Companies Act 2006, Computer Misuse Act 1990, Copyright, Designs & Patents Act 1988, Data Protection Act 1998, Disability Discrimination Act 1995, Health and Safety at Work Act 1974, Part V of the Police Act 1997, Public Interest Disclosure Act 1998.

Legislation etc. relevant to Pillar Kincardine as a charity operating in the care sector

Adults with Incapacity (Scotland) Act 2000, Children (Scotland) Act 1995, Grampian Interagency Adult Protection Guidelines. Mental Health (Care and Treatment) (Scotland) Act 2003, National Care Standards, North East of Scotland Child Protection Guidelines, Protection of Children (Scotland) Act 2003, Regulation of Care (Scotland) Act 2001, Scottish Charity Accounts Regulations 2006.

Schedule 2

 

Member Policies

Date Adopted

Date Last Reviewed

Next Date for Revision

Next Date for Application Monitoring

Complaints

Confidentiality

Dec-02

Apr-08

Mar-11

Apr-09

Data Protection

Apr-08

Mar-11

Apr-09

Members' Contributions

May-07

Jul-08

Jan-09

Jul-11

Membership

Aug-01

Jul-08

Jul-11

Protecting Vulnerable People

Jan-04

Jul-08

Jul-11

Quality Assurance / Service Standards

Sep-01

Sep-04

Health & Safety Policies

Date Adopted

Date Last Reviewed

Next Date for Revision

Next Date for Application Monitoring

Health and Safety

Nov-04

Apr-06

Apr-09

Challenging Behaviour

Jun-01

Nov-04

Nov-07

Garden Health and Safety

Jun-02

Nov-04

Nov-07

Lone Working

Jan-04

Sep-04

Sep-07

Mobile Phones

Jan-04

Nov-04

Jan-07

Rest Breaks

Jan-04

Nov-04

Nov-07

Snow

Jun-01

Jun-04

Smoking, Drugs, Alcohol

Fire Safety

See policies for shared Crossroads Building premises

Risk Assessment

Nov-04

Nov-07

Recruitment & Employment Policies

Date Adopted

Date Last Reviewed

Next Date for Revision

Next Date for Application Monitoring

RECRUITMENT & DIVERSITY POLICIES

Equal Opportunities

Nov-04

Nov-07

Recruitment of Ex-Offenders

Jan-04

Sep-07

Sep-10

Sep-08

Disclosure Protection

Jan-04

Sep-07

Sep-10

Sep-08

Relief Workers

Apr-05

Apr-08

Volunteers

Aug-01

Jan-07

Jan-10

Jan-08

FAMILY-FRIENDLY EMPLOYMENT POLICIES

Flexible Working

Feb-03

Feb-06

Adoption Leave

Feb-03

Feb-06

Maternity Leave

Mar-03

Feb-06

Parental Leave

Jan-01

Jan-04

Paternity Leave

Mar-03

Feb-06

Time Off for Dependants (superseded)

Jan-01

Jan-04

OTHER EMPLOYMENT POLICIES

Disciplinary Procedure

Apr-05

Apr-08

Grievance Procedure

May-01

May-04

Computer Use

Protection of Whistleblowers

Overarching Policies

Date Adopted

Date Last Reviewed

Next Date for Revision

Next Date for Application Monitoring

Policy on Policies

Nov-07

Nov-10

Nov-08